Hello, we are operating on OJS 3.4. We have a journal where an author resubmitted their revised manuscript as a new submission. Unfortunately, the editor didn’t catch it and sent it out for review, so now they have two active submissions for “the same” article. Is there a way to merge the two, the reviewers or files? What would be the recommended best path forward for handling this?
Hi @nwojcik,
I think this may have to be done manually - here are some potential steps you could take as a workaround:
- Determine which submission should be considered the “official” one
- Mark the duplicate submission as “Withdrawn” or “Declined” in the editorial workflow which prevents further activity or processing on the duplicate
- Manually download the revised files and reviewer comments from the duplicate submission and upload them to the correct submission. This ensures all relevant files and feedback are preserved.
- Notify the reviewers that they’ll be added to a new submission, notify them that the review is no longer needed and redirect them to the correct submission if necessary.
- Keep a note in the editorial commentary or discussions or comments explaining why the duplicate was closed for future reference
-Roger
PKP Team
Thanks @rcgillis , I’ll give that a try!