Hello.
One of our editors is quite frustrated with the limited possibilites to sort submissions in OJS. In “My queue” one can perform a simple search, and use some filters. This doesn’t fill his need. He says that in his journal they are working simultaneously on three issues now, including special issues. He would therefore like to be able to put tags on submissions, where he enters which issue this submission belongs to, and then be able to filter/search for these tags. This way he will be able to sort submissions for one specific issue, to see where they are with this issue.
Is this something that is possible to do today, or something that’s being worked on? Is there a plugin for this, or something in development? Will there be more possibilites for sorting submission list in version 3.4?
What application are you using?
marc
September 6, 2023, 2:09pm
2
As far as is structured as a conversation post is moved from “Feature requests” to “Software Support”.
After the discussion, if you finally decide to convert this into a Feature Request, please follow the forum template to facilitate the reading and let others vote.
Cheers,
1 Like
Hi @JohnDavid ,
It may not be implemented exactly as you describe, but better sorting/filtering/organization tools are the single biggest feature we have planned for OJS/OMP/OPS 3.5.0. You can see details here:
opened 04:42PM - 29 Nov 21 UTC
Enhancement:3:Major
Community:2:Priority
Meta Issue
## Summary
**Describe the problem you would like to solve**
Editors spend … a lot of time using the submissions list to manage submissions and other editorial assignments. To do their work more quickly, they want the lists to show more information, provide more tools to find submissions, take actions more quickly, and distinguish between different assignments.
**Describe the solution you'd like**
Redesign the submission lists to accomodate more information and support a UI framework that can grow over time to include more features.
**Who is asking for this feature?**
This is a longstanding community priority. See further details below.
<details><summary>Motivating Issues</summary>
<ul>
<li>Tracking submissions in the review stage #4172, #7488</li>
<li>Distinguishing between editor, author and reviewer assignments #4975</li>
<li>Requests for more filters #5263, #7489 that have made the filter list large and unwieldy</li>
<li>Allow common editorial actions to be taken directly from the submissions list #7490, #7491</li>
<li>Separate declined and published submissions #7494</li>
<li>Unable to use submissions lists on small screens</li>
</ul>
</details>
## Proposal
@Devika008 has created the following mockups and conducted extensive user research and testing. The final details may continue to evolve, but the broad proposal should be considered final.
1. A new submissions dashboard for editors with more details and additional views to help editors track submissions.
2. A summary panel that can be opened with more details and actions for each submission.
Further mockups are available in the different issues below
## Issues
This is a major undertaking scheduled for the 3.5 milestone. As such a large feature, we have broken it down into smaller issues. These have been further split into critical and optional issues.
### Critical Issues
These issues must be completed in the 3.5 milestone in order to migrate from the old submissions list to the new submissions list.
- #8879
- #8880
- #8881
- #8882
- #8883
- #8884
- #8885
- #8886
- #8887
- #4975
### Optional Issues (in order of priority)
These issues are optional, but many are high value. We hope at least some of them can be completed for 3.5. These are ranked in order of priority, based on user research to determine what would be most useful. The top issues should be worked on first.
1. #8888
2. #8889
5. #8890
6. #8891
7. #8892
8. #8893
10. #8894
11. #8895
12. #8896
14. #8897
15. #8899
## Original Proposal
The mockups above and in the linked issues were compiled after extensive user research. They are an evolution of an original proposal from 2021.
<details><summary>Original Proposal</summary>
The video below introduces proposed mockups that bring together feature requests and proposals from several other issues into a single, coherent design. However, they are just proposals. No decisions have yet been made about the precise design of the new submissions lists or how it will operate.
[](https://www.youtube.com/watch?v=sPqgMiPZsUQ)
[Video walkthrough of proposals](https://www.youtube.com/watch?v=sPqgMiPZsUQ)
### List View
The following mockup shows a proposal for a list-based view of submissions. The list-based view is easy to adapt to small screens, but it is harder to fit lots of information on the screen and even harder for a plugin to add its own information.
### Table View
The following mockup shows a proposal for a table-based view of submissions. The table view allows plugins to easily add/remove columns. However, extra work would need to be done to ensure it worked on small screens.
The columns shown here are suggestions. Which columns are shown will depend on how important they are. It may even be possible to let users configure which columns they see.
### Mobile View
The following mockup shows a simplified view for mobile phones. The dropdown toggle would expand more complete details for each submission.
### Groups instead of separate lists
Instead of having separate tabs for different submission lists (My Queue, All Active, Archived), the new submission list will only have a single list. The user can view one of the following groups at a time:
| Group | Description |
| --- | --- |
| Assigned to me | Same as "My Queue" |
| All Active | No change |
| Unassigned | No change |
| Scheduled for Publication | Any submissions with the scheduled for publication status. In OJS this is a submission scheduled for publication in an issue that is not yet published. |
| Published | Published submissions |
| Declined | Declined submisssions |
| Incomplete | Incomplete submissions. Incomplete submissions should only show in this group and not appear in any other groups. |
### Filter Groups
The number of filters has gotten pretty large. The new list should organise these filters into dropdowns so they are easier to find and use.
A filter group can be expanded to show the filters in it.
### Review Assignments
The new lists can show more details about the review stage. See more detailed mockups at [#4172](https://github.com/pkp/pkp-lib/issues/4172).
### Quick Actions and Details
In the List View, each submission will expand to show further actions and information.
In the Table View, more of the information and actions are shown in each row. However, additional information and actions is available through the Edit button.
</details>
Regards,
2 Likes
That’s interesting @asmecher , thanks a lot! Do you have any timespan for this, when it will be implemented?
Hi @JohnDavid ,
We’re already working on the implementation, though it’s early days. We’re expecting OJS/OMP/OPS 3.5.0 to be released in the later part of next year.
Regards,
Thanks again! That is some time to wait, but it’s good that you are making it a priority and actually working on it.
1 Like
asmecher
September 18, 2023, 3:00pm
7
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