Hi @lsteele,
To share the proofs with the author, it must first be added as a Galley within the production tab of the manuscript.
The author can then be notified with a predefined message or using the textbox provided. As the predefined template is fairly simple, I would suggest providing the author with instructions on where to go to view their galley proofs and how to submit correction request.
For this version of OJS, I would suggest asking the authors to either reply to the discussion post or adding a new one to the thread. Authors will also have the option to upload a file in their response so you can also potentially ask them to apply their comments to a PDF and upload this.
In terms of the forms, you can either provide them with a link in the body text when notifying them of the galley proofs. Unfortunately, the ‘Notify’ function does not allow you to upload files and send this to the author. However, you will be able to do so through ‘Add discussion’.
Kind Regards,
Patricia M.
Public Knowledge Project Intern