Hello,
recently our Editor-in-Chief has to deal with quite a number of papers being withdrawn. Our workflow for dealing with a withdrawal request is basically the same as when handling an unsuitable submission:
- Go to Submission Summary page
- Use Reject and Archive link, a pre-defined e-mail is displayed
- Delete the pre-defined template text (which normally explains the reasons why the manuscript is considered unsuitable)
- Open a text editor and copy-and-paste another pre-defined text stating that the submission has been archived and is considered withdrawn.
The last two steps are not very user friendly and for a moment I was considering merging both templates and asking the EiC to always delete the part that does not apply - but then I am pretty sure that sooner or later the EiC will send the full e-mail without editing.
Hence my two questions:
- Is there another, better way how to deal with this issue?
- Is it possible to extend OJS to be able to handle more than a single e-mail template for one action? If it is not too complicated, could someone point me to places that would require patching/editing to add a dropdown menu that would in turn use AJAX to fetch the appropriate template text from the database?
Thanks.
Jan