[Journal initials] in email subject

We are using OJS 3.4.0-6, upgraded from 2.4.8 through 3.2 and 3.3.

In the past the emails from OJS used to have the journal initials in brackets in the subjects, eg. [IAS] Editor Decision, but now I can’t find a way to enable this email identification.

It would be possible to add [journal initials] to every email template subject, but this doesn’t sound like the right way to do it.

I think it’s a necessary thing to add back to OJS to help people distinguish emails from the journal more easily, also, many editors probably use mail filters to automatically sort the emails.

Kind regards,
Aleš

Hi @AlesKladnik,

Thanks for your post. I can see what you mean, and the importance it could have. This has been identified as an issue: Journal should be identified in From/Reply-To headers of outgoing emails · Issue #7104 · pkp/pkp-lib · GitHub, but has not, as of yet, been scheduled for inclusion in future releases. @asmecher: might you be able to speak to this, and if it would be likely to be included in future versions?

-Roger
PKP Team

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Hi @AlesKladnik,

You can use the {$journalAcronym} email template variable, but you would need to add it manually to the email template subjects.

Regards,
Alec Smecher
Public Knowledge Project Team

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Thank you Alec, I’ll try to add it to some of the most common email templates to see if it resolves.

Regards, Aleš

Dear Alec,
the {$journalAcronym} doesn’t seem to resolve in all email templates. I tried it in Password Reset Confirm email template but the email triggered by using the Reset password is sent with unpopulated {$journalAcronym} variable in the subject.

On the other hand, the {$journalAcronym} variable was populated in the Assign Editor template under Discussion (Submission).

It would be wonderful if there would be a checkbox Prepend journal acronym in email subject in the Settings - Workflow - Emails - Manage emails, somewhere near the Signature option, that would add [acronym] before email subject:

Cheers, Aleš

Hi @AlesKladnik,

The journal acronym will be available in almost all templates – almost. A few of the user related templates (password reset being one of them) can be triggered outside of any particular journal, since the user database is site-wide, so it doesn’t make sense to use the journal acronym there.

Regards,
Alec Smecher
Public Knowledge Project Team

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