Describe the issue or problem
Is there any way to create an email template that gets sent to an author when they upload a revised version of their article? Currently there is an email template called “REVISED_VERSION_NOTIFY” that is only sent to the journal editor, not the author. I’d like the option to basically do the same thing, but have the email get sent to the author as a way of letting them know that their revised version has been uploaded.
Steps I took leading up to the issue
For example:
- Go to Journal Administration interface
- Click on Settings > Workflow > Emails > Email Templates
- Click on “Add Template”
- This is where I get stuck. I need an Email Key, but the list of Email Keys does not include a template for sending a confirmation email to an author upon submitting a revised version.
What application are you using?
For example, OJS 3.2.1.3
Hi @sringsmuth,
If you’re using OJS 3.2, that version is out-of-date, and no longer supported. The workflow has evolved in later versions of OJS. You may want to check out OJS 3.3 or 3.4 to get a sense of how this works in later versions: https://pkp.sfu.ca/software/ojs/demo/
Our documentation goes into review discussions a little bit: https://docs.pkp.sfu.ca/learning-ojs/3.3/en/editorial-workflow#author-responds - you may find that meets your needs. While you could create a custom email, you’d have to modify the code (which could have unintended consequences) in order to trigger such an event with a new email template.
-Roger
PKP Team
Thanks for the help Roger, I really appreciate it. Our institution is staying with OJS 3.2 for now even though it’s no longer supported, but hopefully if we migrate to a newer version we will be able to revisit this issue. Thanks for taking the time to respond, and have a good day!
Simon