Describe the problem you would like to solve
When an editor attaches a file to a decision letter (i.e., uploads a new file from their computer rather than selecting an existing submission file), that file is only sent via email to the recipient(s) of the decision letter. It is not stored or visible anywhere in the submission record — neither in the workflow tabs nor in the activity log.
This makes it difficult to maintain a complete record of editorial correspondence and materials, particularly when multiple editors or staff members are involved in the submission’s history.
Additionally, our journal publishes peer review histories, so it is essential that all files sent to authors — including those attached to decision letters — are properly recorded and accessible within the submission record.
Describe the solution you’d like
It would be great if any file attached to a decision letter could automatically become part of the submission record in some way. I’m not sure what the best technical implementation would be, but at the very least, the attached document should be accessible in the Activity Log as part of the recorded Decision Letter that was sent.
Who is asking for this feature?
Journal Editors and Journal Managers who need to maintain complete submission and editorial records.
Additional information
This enhancement would improve transparency, record-keeping, and workflow continuity, particularly for journals that publish peer review histories or have multiple editors and staff involved in managing submissions.