How to skip the editing process and post production PDF files

We are highly confused as to what steps are required to post (put) production PDF files (into OJS) for a manuscript that has been submitted to OJS. In our case, manuscripts may be submitted and then sent outside of OJS for review. They they come back into the system as fully copyedited and layed out PDF files. In the last we use the generic article import tool and it works well as putting the PDF file where it should be however, I am at a loss as to how or where to do this as a standalone manuscript.

Thanks.

Hi @radjr,

See e.g. https://pkp.sfu.ca/wiki/index.php/Importing_and_Exporting_Data#Using_the_Web-based_Expedited_Submission_Process_to_Add_Articles_Quickly for details.

Regards,
Alec Smecher
Public Knowledge Project Team

Thanks Alec, problem is how to handle this when the article is already in the system. You do not get the option to move the article to the final stage of production. Cheers

Richard A. DeVito Jr.
Publisher
Weston Medical Publishing, LLC, 470 Boston Post Road, Suite 301, Weston, MA 02493 USA
radjr@pnpco.com - 781-899-2702 ext. 107 - 781-899-4900 fax
Join us at the 2016 International Conference on Opioids, June 5-7, 2016

Hi @radjr,

Does the submission begin with OJS, then go to an external system for review, then return to OJS later? Or does it come to OJS for the first time after review?

Regards,
Alec Smecher
Public Knowledge Project Team

Yes, OJS first…then external review through ejournal press (allentrack) and then back into OJS as a PDF and delivery on OJS.

Richard A. DeVito Jr.
Publisher
Weston Medical Publishing, LLC, 470 Boston Post Road, Suite 301, Weston, MA 02493 USA
radjr@pnpco.com - 781-899-2702 ext. 107 - 781-899-4900 fax
Join us at the 2016 International Conference on Opioids, June 5-7, 2016

Hi @radjr,

Are you re-entering them into OJS as new submissions, or do they keep the same submission IDs and continue post-review? (Hopefully the latter.)

The only steps that are currently required are…

  • An “Accept” decision must be recorded (in Review)
  • The production-ready version must be uploaded as a galley under “Layout” (in Editing)

Regards,
Alec Smecher
Public Knowledge Project Team

If the article is submitted to OJS, we want to keep the copyedited and formatted proof with the orginal submission if possible hence the confusion as to where to inject the formatted PDF in the process and what buttons to check to move it along. If the article is submitted to our other peer-review system, we use the quick submit plugin to submit it to OJS. It works nicely. Another solution was to kill all new submissions to OJS and just use the quick submit plugin for everything…but that is duplicating work with the references. But if the references change, we would have to reset them anyway. So maybe we should kill all submissions and use quick submit?

Hi @radjr,

You’d need to follow the two steps listed above – I believe that’s all that would be required.

Regards,
Alec Smecher
Public Knowledge Project Team

Thanks. We seem to be going in a loop. What may not have been mentioned earlier is that we were not able to upload into the layout section using the browse/upload box/button. cheers!

Hi @radjr,

Do you mean that when you click Upload that the page reloads without the uploading appearing to have attached successfully, or something else?

Regards,
Alec Smecher
Public Knowledge Project Team

Yes. so we thought that there was another step or click to move articles along in the system… Hence the question as to what steps do we need to do… cheers!

Hi @radjr,

That’ll be either a file permissions problem in your files_dir (the location is specified in config.inc.php), or a file upload limit either in your PHP or web server configuration.

Regards,
Alec Smecher
Public Knowledge Project Team

We know it is not the upload limit as that was already changed. How could it be a permissions issue if all other uploads work fine? The issue is injecting finished layouts into the workflow. Layouts submitted through the quick submit work perfectly.

Hi @radjr,

If your file permissions are not consistent, then some submissions could work while others don’t. I would start by ensuring that they’re all consistent. (The -r (recursive) option to chmod and chown can help with this.)

Regards,
Alec Smecher
Public Knowledge Project Team