Issues with articles archiving on the PKP PN

Software Support
1

Hello! I am contacting from Cogitatio Press, an open access publisher using OJS. We archive our articles on the PKP Preservation Network. We have recently identified some volumes and issues not archived, and we cannot identify the reason:

These are the volumes:

ISSN 2183-2439 (Media and Communication)

  • Missing all volumes from 1 to 7
  • Volume 8 is missing issues 1 and 2
  • Volume 11 is missing issue 1

ISSN 2183-2463 (Politics and Governance)

  • Missing all volumes from 1 to 8
  • Volume 9 is missing issues 1 to 3

ISSN 2183-2803 (Social Inclusion)

  • Missing all volumes 1 to 3
  • Volume 4 is missing issues 1 to 3
  • Volume 5 is missing totally
  • Volume 10 and 11 are both missing issue 1

ISSN 2183-7635 (Urban Planning)

  • Missing Volume 1
  • Volume 2 is missing issues 1 to 3
  • Volume 4 is missing issue 4
  • Volume 8 is missing issue 1

ISSN 2976-0925 (Ocean and Society)

  • Missing all Volume 1 (the only one we officially published so far)

What strikes us the most is the apparent incoherence of these missing issues and volumes, some randomly disappearing while others, published before and after, are available.

Can someone please assist with these issues? Thank you!

3

A follow-up on my previous post:

The issues are missing both in the “PKP PN Journal list updated nightly”:
https://pkp.sfu.ca/files/pkppn/onix.csv

And in the Keepers Registry:

Media and Communication
https://portal.issn.org/resource/ISSN/2183-2439

Politics and Governance
https://portal.issn.org/resource/ISSN/2183-2463

Social Inclusion
https://portal.issn.org/resource/ISSN/2183-2803

Urban Planning
https://portal.issn.org/resource/ISSN/2183-7635

The PKP PN OJS Plugin logs show that it’s running every day. This is from 19 February:

https://www.cogitatiopress.com
[2025-02-19 08:05:08] [Notice] Task process started.
[2025-02-19 08:05:08] [Notice] Depositor processing for Media and Communication.
[2025-02-19 08:05:08] [Notice] Getting service document.
[2025-02-19 08:05:11] [Notice] Processing deposit status updates.
[2025-02-19 08:06:41] [Notice] Processing updated content.
[2025-02-19 08:06:41] [Notice] Processing new content.
[2025-02-19 08:06:41] [Notice] Packaging content for deposit.
[2025-02-19 08:06:41] [Notice] Sending deposits to the PLN.
[2025-02-19 08:06:41] [Notice] Depositor processing for Politics and Governance.
[2025-02-19 08:06:41] [Notice] Getting service document.
[2025-02-19 08:06:42] [Notice] Processing deposit status updates.
[2025-02-19 08:08:05] [Notice] Processing updated content.
[2025-02-19 08:08:05] [Notice] Processing new content.
[2025-02-19 08:08:05] [Notice] Packaging content for deposit.
[2025-02-19 08:08:05] [Notice] Sending deposits to the PLN.
[2025-02-19 08:08:05] [Notice] Depositor processing for Social Inclusion.
[2025-02-19 08:08:05] [Notice] Getting service document.
[2025-02-19 08:08:06] [Notice] Processing deposit status updates.
[2025-02-19 08:09:32] [Notice] Processing updated content.
[2025-02-19 08:09:32] [Notice] Processing new content.
[2025-02-19 08:09:32] [Notice] Packaging content for deposit.
[2025-02-19 08:09:33] [Notice] Sending deposits to the PLN.
[2025-02-19 08:09:34] [Notice] Depositor processing for Urban Planning.
[2025-02-19 08:09:34] [Notice] Getting service document.
[2025-02-19 08:09:35] [Notice] Processing deposit status updates.
[2025-02-19 08:10:42] [Notice] Processing updated content.
[2025-02-19 08:10:42] [Notice] Processing new content.
[2025-02-19 08:10:42] [Notice] Packaging content for deposit.
[2025-02-19 08:10:42] [Notice] Sending deposits to the PLN.
[2025-02-19 08:10:42] [Notice] Task process stopped.
4

Hi @cogitatiopress,

I moved your other post into this one. Please don’t post on the same topic in multiple posts - this goes against our guidelines.. @jonasraoni - could you have a look at this when you’re available?

-Roger
PKP Team

5

Hi!

Take a look at your status and let me know if you had some progress, recently I did some maintenance on the server and reset deposits which were dangling (probably failed due to a temporary issue).

Best,
Jonas Raoni

6

Hi Jonas!

Now we can see almost all the issues in the onix.csv (https://pkp.sfu.ca/files/pkppn/onix.csv) and in the Keepers Registry, but there are still some issues missing

We stopped using issue “numbers” in 2024. Now we use just the Volume, Year and Issue ID.

Our new Journal “Ocean and Society” has 4 issues published.

In the onix.csv file from 2025-03-03 the 4 issues were there:

2976-0925,“Ocean and Society”,“Cogitatio Press”,Cogitatio Press | Open Access Publisher

2976-0925,“Ocean and Society”,“Cogitatio Press”,Cogitatio Press | Open Access Publisher
2976-0925,“Ocean and Society”,“Cogitatio Press”,https://www.cogitatiopress.com/oceanandsociety,1,0,2024-11-20,2025-02-21
2976-0925,“Ocean and Society”,“Cogitatio Press”,Cogitatio Press | Open Access Publisher

In the latest onix.csv file from 2025-03-05, only 3 issues appear… that’s odd…!?

2976-0925,“Ocean and Society”,“Cogitatio Press”,Cogitatio Press | Open Access Publisher

2976-0925,“Ocean and Society”,“Cogitatio Press”,Cogitatio Press | Open Access Publisher
2976-0925,“Ocean and Society”,“Cogitatio Press”,https://www.cogitatiopress.com/oceanandsociety,1,0,2024-11-20,2025-02-21

We “reseted” all the missing issues from the other Journals and they were all sent (deposited) again as of yesterday.

The logs show that they were successfully deposited, with the response status of “201”, which means they were created on your side.

See attached file: debug_log_2025-03-05.log

The last record from this log file shows that the last issue from Ocean and Society (10.17645/oas.i442) was deposited again, because the “date_modified” date was greater than the “date_status”.

But that made the issue disappear from the last onix.csv file as mentioned above.

Media and Communication

https://portal.issn.org/resource/ISSN/2183-2439
Still missing Issues: Volume #2, Number #1

Politics and Governance

https://portal.issn.org/resource/ISSN/2183-2463
Still missing Issues: Volume #5, Numbers #1 and #2

Social Inclusion

https://portal.issn.org/resource/ISSN/2183-2803
Still missing Issue: Volume #1, Number #1

Urban Planning

https://portal.issn.org/resource/ISSN/2183-7635
All issues are there

Ocean and Society

https://portal.issn.org/resource/ISSN/2976-0925

Thank you!

7

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