I tried to use the CrossRef XML Export Plugin to register DOI for a series we publish once a year, but was told the ISSN has already been assigned to another genre: Conference Proceeding Series. I guess this is kind of true, since I registered the articles in this proceeding series manually last year, but the ISSN hasn’t changed. Is the problem that this functionality is for journals only, not proceeding series? Do I have to register them manually in Crossref?
See attached error message for more information.
Hi @JohnDavid,
I’m assuming you’re running your Conference Proceedings through OJS, correct? If so, which version (e.g. 3.4.0-8)? How is your OJS setup - do you have multiple conference proceedings coming from one OJS instance? Perhaps you could explain your setup a bit further.
-Roger
PKP Team
Thanks for your reply! I run the proceedings through OJS, that’s correct. Version 3.3.0.16 (we are planning to soon update to 3.4). Our instance is here: https://journals.uis.no/ We don’t have any more conference proceedings in the system, this is the only series of that document type as far as I know.
@AhemNason @ewhanson - any chance you’ve seen something like this before as it relates to conference proceedings?
-Roger
PKP Team
Hey there @JohnDavid, I’ve got a few recommendations.
So, for context, one way that Crossref ties a prefix/member and publication to one another is to use the ISSN as a validator. This makes a lot of sense in practice. You wouldn’t want someone else registering their work against an your ISSN. So there’s sanity checks to make sure that an ISSN isn’t being used fraudulently or mistakenly.
The publication at that ISSN is looking for, alongside the title, needs to match.
Some questions would be:
- were these published in a different platform at any point?
- did the title change recently?
A title change is meant to require a new ISSN, so if you changed that title and it doesn’t match the Crossref record, you’ll hit an error.
What I haven’t seen before is an issue for type. So, if the title is unchanged and everything is very literally the same as it was before, I’d raise the issue with Crossref support. They’d know best which stops exist on your membership. I’ll tag @IFarley here but probably an email to support@crossref.org is the way to go.
Best,
Mike
2 Likes
Thank you @AhemNason . Mike, you’re right that a title change would result in an error similar to this, but these genre/type changes (e.g., from conference to journal) can also result in errors.
@JohnDavid when ISSN 27042049 was initially registered with us, Crossref, we created a conference-level record in our system so that future registrations were checked against this record in order to enforce consistency, as a validator, just as Mike explained. We assume that the conference title and record type won’t change over time. They usually do not.
Frankly, this is one of those legitimate edge cases that we should be better equipped to handle, as some journals do end up registering conference papers alongside their journal article publication workflow.
Because our system is rigid and has this convoluted title lock/check process in it, this error requires the Crossref support team to intervene, which we’re happy to do. Mike is also right that an email to support@crossref.org would get this squared away. I’d ask you to do that or anyone else reading this thread so we could confirm you have permissions in place to make this change. Since you included the screenshot of your submission ID in your original message (thank you!), I was able to intervene (you wouldn’t be able to submit a registration to us if you weren’t authorized prior to making that submission).
I have modified the title record/ISSN in our system so you could register your 10.31265/atnrs.871 journal-article-level DOI with us and I have successfully reprocessed your submission. Your DOI has now been registered. You can now submit registrations for other journal-article-level DOIs using this ISSN/title.
Warm regards,
Isaac
2 Likes
Thanks a lot! The DOI you registered (10.31265/atnrs.871) is working now. I am not able to deposit 10.31265/atnrs.862 and 10.31265/atnrs.861. I got the following message:
Registration was not successful! The DOI registration server returned an error: ‘Error: cvc-complex-type.2.4.a: Invalid content was found starting with element ‘journal_volume’. One of ‘{“http://www.crossref.org/schema/4.3.6”:contributors, “http://www.crossref.org/schema/4.3.6”:publication_date}’ is expected. (403 Forbidden)’.
The other eight DOIs in these proceedings are not in the list in the CrossRef XML Export Plugin anymore, so I am not able to deposit them. What to do?
We just updated to OJS 3.4.0.8, and that seems to have solved most of the problem. There are still four articles that have the status Submitted, and it says on them that “This item has been manually registered with a registration agency.” I think that’s kind of strange, since I have registered them the same way as all the other articled in this issue.
