# \#email-templates **URL:** https://forum.pkp.sfu.ca/tag/email-templates/135.md [Latest](https://forum.pkp.sfu.ca/latest.md) · [Categories](https://forum.pkp.sfu.ca/categories.md) · [Tags](https://forum.pkp.sfu.ca/tags.md) --- ## [Alphanumeric Email Template Ordering](https://forum.pkp.sfu.ca/t/alphanumeric-email-template-ordering/97739)
**Author:** [@cdherold](https://forum.pkp.sfu.ca/u/cdherold)\ **Replies:** 1\ **Last updated:** [July 16, 2026, 2:25pm UTC](https://forum.pkp.sfu.ca/t/alphanumeric-email-template-ordering/97739 "2026-07-16T14:25:57Z")
Describe the problem you would like to solve Journal staff rely heavily on email templates for workflow communication, but the current Email Templates list in OJS is difficult to navigate. It appears that Templates are … --- ## [Per-Submission Option to Suppress Confirmation Emails](https://forum.pkp.sfu.ca/t/per-submission-option-to-suppress-confirmation-emails/98252)
**Author:** [@ej2432](https://forum.pkp.sfu.ca/u/ej2432)\ **Replies:** 4\ **Last updated:** [May 13, 2026, 2:08pm UTC](https://forum.pkp.sfu.ca/t/per-submission-option-to-suppress-confirmation-emails/98252 "2026-05-13T14:08:43Z")
Feature Request: Per-Submission Option to Suppress Confirmation Emails for Individual Submissions on a Case-by-Case Basis Describe the problem you would like to solve Journal managers need to submit articles on behalf o… --- ## [Problems with some email template](https://forum.pkp.sfu.ca/t/problems-with-some-email-template/97124)
**Author:** [@Enzo](https://forum.pkp.sfu.ca/u/Enzo)\ **Replies:** 3\ **Last updated:** [September 30, 2025, 2:04pm UTC](https://forum.pkp.sfu.ca/t/problems-with-some-email-template/97124 "2025-09-30T14:04:11Z")
Hi, My problem with OJS 3.4.0.8. In Manage Emails page if I click on edit button for Sent to Review template nothing appens. For other templates the buttons works correctly Checking on logs I noticed this error: A… --- ## [How can manage and edit email templates in OJS 3.5?](https://forum.pkp.sfu.ca/t/how-can-manage-and-edit-email-templates-in-ojs-3-5/97057)
**Author:** [@oodriozola](https://forum.pkp.sfu.ca/u/oodriozola)\ **Replies:** 2\ **Last updated:** [September 15, 2025, 8:38am UTC](https://forum.pkp.sfu.ca/t/how-can-manage-and-edit-email-templates-in-ojs-3-5/97057 "2025-09-15T08:38:44Z")
Describe the issue or problem We upgraded to OJS 3.5.0.1 version and now, we would like to understand and personalize the email templates. For example, translate the name of these templates, create new templates, organi… --- ## [Update default email templates after updating PO files](https://forum.pkp.sfu.ca/t/update-default-email-templates-after-updating-po-files/96615)
**Author:** [@lucas08](https://forum.pkp.sfu.ca/u/lucas08)\ **Replies:** 0\ **Last updated:** [July 28, 2025, 3:04pm UTC](https://forum.pkp.sfu.ca/t/update-default-email-templates-after-updating-po-files/96615 "2025-07-28T15:04:23Z")
Describe the issue or problem Hi. After upgrading OJS from 3.1 to 3.4 in sandbox environment, I noticed some default emails templates were missing in our main language (pt\_BR). So running “php installEmailTemplate.php … --- ## [ORCID and email template](https://forum.pkp.sfu.ca/t/orcid-and-email-template/95547)
**Author:** [@pauplin](https://forum.pkp.sfu.ca/u/pauplin)\ **Replies:** 2\ **Last updated:** [April 17, 2025, 11:04pm UTC](https://forum.pkp.sfu.ca/t/orcid-and-email-template/95547 "2025-04-17T23:04:46Z")
Good evening, We would like to retrospectively send emails to authors asking them to add their ORCID ID to their publications. (The journal has just been transferred to OJS, and we have entered the publications using th… --- ## [New hook before send in email template (OJS 3.3)](https://forum.pkp.sfu.ca/t/new-hook-before-send-in-email-template-ojs-3-3/93855)
**Author:** [@ajntc](https://forum.pkp.sfu.ca/u/ajntc)\ **Replies:** 2\ **Last updated:** [March 18, 2025, 7:25am UTC](https://forum.pkp.sfu.ca/t/new-hook-before-send-in-email-template-ojs-3-3/93855 "2025-03-18T07:25:04Z")
Describe the problem you would like to solve Some journal manager in OJS installation (only 3.3 LTS) we’re responsible for asked about this feature. We tried to make a plugin for it, but there is no place in OJS where w… --- ## [Full email templates package anywhere](https://forum.pkp.sfu.ca/t/full-email-templates-package-anywhere/94098)
**Author:** [@ctoma](https://forum.pkp.sfu.ca/u/ctoma)\ **Replies:** 5\ **Last updated:** [December 15, 2024, 11:36pm UTC](https://forum.pkp.sfu.ca/t/full-email-templates-package-anywhere/94098 "2024-12-15T23:36:51Z")
Hi, While trying to translate in romanian various steps of editorial process I noticed that there are some missing email templates (like submission sent back to copyediting which does not exist in the en po file or I co… --- ## [Change review request email Sender OJS 3.4](https://forum.pkp.sfu.ca/t/change-review-request-email-sender-ojs-3-4/87625)
**Author:** [@davidps79](https://forum.pkp.sfu.ca/u/davidps79)\ **Replies:** 1\ **Last updated:** [October 16, 2024, 8:38am UTC](https://forum.pkp.sfu.ca/t/change-review-request-email-sender-ojs-3-4/87625 "2024-10-16T08:38:43Z")
Hi! We are using version 3.4. In our case, a particular person sends the review request emails. However, these include the following in the sender: “In the name of ” and the response is configured for that person’s cont… --- ## [REVIEW\_REMIND\_AUTO\_ONECLICK email being sent in error](https://forum.pkp.sfu.ca/t/review-remind-auto-oneclick-email-being-sent-in-error/78854)
**Author:** [@Ramfra](https://forum.pkp.sfu.ca/u/Ramfra)\ **Replies:** 1\ **Last updated:** [June 4, 2024, 2:54pm UTC](https://forum.pkp.sfu.ca/t/review-remind-auto-oneclick-email-being-sent-in-error/78854 "2024-06-04T14:54:21Z")
Hi! We have a multiple-journal OJS installation and recently two journals on the platform have had the same problem with the REVIEW\_REMIND\_AUTO\_ONECLICK email. In both cases, a reviewer had sent in their review on time,… --- ## [Incorrect email template send when publishing a new issue?](https://forum.pkp.sfu.ca/t/incorrect-email-template-send-when-publishing-a-new-issue/87841)
**Author:** [@TimW](https://forum.pkp.sfu.ca/u/TimW)\ **Replies:** 0\ **Last updated:** [April 23, 2024, 3:05pm UTC](https://forum.pkp.sfu.ca/t/incorrect-email-template-send-when-publishing-a-new-issue/87841 "2024-04-23T15:05:04Z")
Describe the issue or problem When publishing a new issue, the Journal Manager is given the option to ‘Send an email about this to all registered users.’ If this is selected then an email is sent, but it is different fr… --- ## [Creating a custom email template](https://forum.pkp.sfu.ca/t/creating-a-custom-email-template/86593)
**Author:** [@sringsmuth](https://forum.pkp.sfu.ca/u/sringsmuth)\ **Replies:** 2\ **Last updated:** [February 23, 2024, 1:55pm UTC](https://forum.pkp.sfu.ca/t/creating-a-custom-email-template/86593 "2024-02-23T13:55:51Z")
Describe the issue or problem Is there any way to create an email template that gets sent to an author when they upload a revised version of their article? Currently there is an email template called “REVISED\_VERSION\_NO… --- ## [Email variables and Inserting Content in OJS 3.4](https://forum.pkp.sfu.ca/t/email-variables-and-inserting-content-in-ojs-3-4/83403)
**Author:** [@hxo82](https://forum.pkp.sfu.ca/u/hxo82)\ **Replies:** 2\ **Last updated:** [November 24, 2023, 4:02pm UTC](https://forum.pkp.sfu.ca/t/email-variables-and-inserting-content-in-ojs-3-4/83403 "2023-11-24T16:02:50Z")
Hello, we are now on OJS 3.3.0.15. We are exploring the update to OJS 3.4.0.4. One feature that we have been looking for is in the emails back to authors, when the reviewer comments are inserted, it also automatically p… --- ## [When review reports are added to decision email, how to change the pre-formatting of review report text?](https://forum.pkp.sfu.ca/t/when-review-reports-are-added-to-decision-email-how-to-change-the-pre-formatting-of-review-report-text/79044)
**Author:** [@Pankaj\_Kumar](https://forum.pkp.sfu.ca/u/Pankaj_Kumar)\ **Replies:** 2\ **Last updated:** [June 6, 2023, 5:42pm UTC](https://forum.pkp.sfu.ca/t/when-review-reports-are-added-to-decision-email-how-to-change-the-pre-formatting-of-review-report-text/79044 "2023-06-06T17:42:02Z")
When reviews are added to decision email. I was to change the text formatting of review reports which appears after clicking “Add reviews to email” button. Which file code should I edit to adjust this =? Using OJS 3.3 … --- ## [Algunas plantillas de correo en blanco para uno de los idiomas](https://forum.pkp.sfu.ca/t/algunas-plantillas-de-correo-en-blanco-para-uno-de-los-idiomas/77130)
**Author:** [@jascanio](https://forum.pkp.sfu.ca/u/jascanio)\ **Replies:** 0\ **Last updated:** [February 24, 2023, 2:09pm UTC](https://forum.pkp.sfu.ca/t/algunas-plantillas-de-correo-en-blanco-para-uno-de-los-idiomas/77130 "2023-02-24T14:09:49Z")
Hola Contexto tecnológico pertinente: OJS 3.3.0.10 single-journal tres idiomas (ES, PT-br y EN) UI, formularios y envío: los tres idiomas Primary locale: ES La revista ha publicado un nuevo número y se ha enviado la … --- ## [Arabic text in e-mail templates](https://forum.pkp.sfu.ca/t/arabic-text-in-e-mail-templates/72243)
**Author:** [@Mariaros](https://forum.pkp.sfu.ca/u/Mariaros)\ **Replies:** 1\ **Last updated:** [March 4, 2022, 10:25pm UTC](https://forum.pkp.sfu.ca/t/arabic-text-in-e-mail-templates/72243 "2022-03-04T22:25:12Z")
Hi We har one of our journals on 3.2.1.1. The email templates shows some arabic versions of e-mails. What is the reason for this? See attachment. Kind regards Maria --- ## [Can an editor change email template when assigning reviewers?](https://forum.pkp.sfu.ca/t/can-an-editor-change-email-template-when-assigning-reviewers/66044)
**Author:** [@eroesch](https://forum.pkp.sfu.ca/u/eroesch)\ **Replies:** 2\ **Last updated:** [May 22, 2021, 5:15pm UTC](https://forum.pkp.sfu.ca/t/can-an-editor-change-email-template-when-assigning-reviewers/66044 "2021-05-22T17:15:29Z")
Hi, I hope you are all safe and well!! These are questions, but could be read as feature requests as well :slight\_smile: Can an editor have access to and choose between several email templates, e.g. when assigning revi… --- ## [Problem with Workflow \> Emails \> Templates Review\_Remind](https://forum.pkp.sfu.ca/t/problem-with-workflow-emails-templates-review-remind/71545)
**Author:** [@LandscOnl](https://forum.pkp.sfu.ca/u/LandscOnl)\ **Replies:** 3\ **Last updated:** [January 18, 2022, 6:36pm UTC](https://forum.pkp.sfu.ca/t/problem-with-workflow-emails-templates-review-remind/71545 "2022-01-18T18:36:30Z")
Hi there, I recognized that the Email-template REVIEW\_REMIND\_ONECLICK is being used for two different occasions. According to the original description it is been send to remind a reviewer that the review is due. Howeve… --- ## [Mail Template REVIEW\_REQUEST not loading in Add Reviewer menu, also REVIEW\_REMIND \[OJS 3.2.1.2\]](https://forum.pkp.sfu.ca/t/mail-template-review-request-not-loading-in-add-reviewer-menu-also-review-remind-ojs-3-2-1-2/65822)
**Author:** [@adm\_sub](https://forum.pkp.sfu.ca/u/adm_sub)\ **Replies:** 4\ **Last updated:** [December 9, 2021, 2:19am UTC](https://forum.pkp.sfu.ca/t/mail-template-review-request-not-loading-in-add-reviewer-menu-also-review-remind-ojs-3-2-1-2/65822 "2021-12-09T02:19:56Z")
Dear OJS-Community, because our OJS configuration contained a lot of outdated mail templates (especially BFR and OFR), all of which were always included in the Notify dropdown menu selection, I recently reset all mail t… --- ## [Author affiliation variable in email template](https://forum.pkp.sfu.ca/t/author-affiliation-variable-in-email-template/70024)
**Author:** [@BJBMS](https://forum.pkp.sfu.ca/u/BJBMS)\ **Replies:** 1\ **Last updated:** [October 1, 2021, 2:56pm UTC](https://forum.pkp.sfu.ca/t/author-affiliation-variable-in-email-template/70024 "2021-10-01T14:56:42Z")
I would like to insert an author’s affiliation in a custom email template. Is there a variable that could be used for this purpose? I use OJS 3.2.1.4 Thank you! Faruk --- ## [Customize submission acknowledgement email per section/submission type](https://forum.pkp.sfu.ca/t/customize-submission-acknowledgement-email-per-section-submission-type/67655)
**Author:** [@Anders\_H](https://forum.pkp.sfu.ca/u/Anders_H)\ **Replies:** 5\ **Last updated:** [August 24, 2021, 4:29am UTC](https://forum.pkp.sfu.ca/t/customize-submission-acknowledgement-email-per-section-submission-type/67655 "2021-08-24T04:29:01Z")
I wonder if there is a way to customize the email template SUBMISSION\_ACK per section/submission type. The purpose is to be able to send different automated emails to authors submitting peer reviewed articles than those… --- ## [Come disabilitare i templates delle e-mail automatiche?](https://forum.pkp.sfu.ca/t/come-disabilitare-i-templates-delle-e-mail-automatiche/67936)
**Author:** [@aruggiero](https://forum.pkp.sfu.ca/u/aruggiero)\ **Replies:** 2\ **Last updated:** [May 31, 2021, 8:08am UTC](https://forum.pkp.sfu.ca/t/come-disabilitare-i-templates-delle-e-mail-automatiche/67936 "2021-05-31T08:08:08Z")
Salve a tutti, da poco tempo siamo passati alla versione recente di OJS e ci siamo subito dovuti confrontare con un problema dalla soluzione apparentemente non immediata. In sostanza, non riusciamo a trovare un modo per… --- ## [How to disable e-mail templates](https://forum.pkp.sfu.ca/t/how-to-disable-e-mail-templates/67935)
**Author:** [@aruggiero](https://forum.pkp.sfu.ca/u/aruggiero)\ **Replies:** 1\ **Last updated:** [May 27, 2021, 11:39am UTC](https://forum.pkp.sfu.ca/t/how-to-disable-e-mail-templates/67935 "2021-05-27T11:39:26Z")
Hello, I need a suggestion. We are working for our editorial updates with OJS3, but at the moment we have not understood yet how to disable some e-mail templates. I attended the video-lessons but I could not find any t… --- ## [Email templates from old plugins](https://forum.pkp.sfu.ca/t/email-templates-from-old-plugins/66676)
**Author:** [@marc](https://forum.pkp.sfu.ca/u/marc)\ **Replies:** 1\ **Last updated:** [March 25, 2021, 5:56pm UTC](https://forum.pkp.sfu.ca/t/email-templates-from-old-plugins/66676 "2021-03-25T17:56:57Z")
Hi all, Recently in a jounral I migrate to 3.2.1-4 (from an ancient 2.4.5) I found OJS had trouble finding templates in some languages (blank email template), so did a “reset to default” for langs and templates and the … --- ## [Email variable (field) for name and affiliation](https://forum.pkp.sfu.ca/t/email-variable-field-for-name-and-affiliation/65854)
**Author:** [@primozs](https://forum.pkp.sfu.ca/u/primozs)\ **Replies:** 0\ **Last updated:** [February 12, 2021, 2:31pm UTC](https://forum.pkp.sfu.ca/t/email-variable-field-for-name-and-affiliation/65854 "2021-02-12T14:31:50Z")
Hi, I am using OJS 3.1.2.4, but the version is not really important, the same is elsewhere. The email templates are using the variable {$editorialContactSignature} that contains info about the current editor. It contai… --- ## [Email variables come through with placeholders intact rather than being replaced with the relevant dynamic info](https://forum.pkp.sfu.ca/t/email-variables-come-through-with-placeholders-intact-rather-than-being-replaced-with-the-relevant-dynamic-info/63075)
**Author:** [@believedigital](https://forum.pkp.sfu.ca/u/believedigital)\ **Replies:** 2\ **Last updated:** [September 25, 2020, 11:55am UTC](https://forum.pkp.sfu.ca/t/email-variables-come-through-with-placeholders-intact-rather-than-being-replaced-with-the-relevant-dynamic-info/63075 "2020-09-25T11:55:17Z")
Hi, Up to date OJS3 install. When requesting revisions to a submission, the email that is received by the author still contains the placeholders, rather than the actual information: Because we are trying to facilitate… --- ## [Email texts don't change?](https://forum.pkp.sfu.ca/t/email-texts-dont-change/61068)
**Author:** [@leonardo.mancini](https://forum.pkp.sfu.ca/u/leonardo.mancini)\ **Replies:** 1\ **Last updated:** [June 9, 2020, 11:03pm UTC](https://forum.pkp.sfu.ca/t/email-texts-dont-change/61068 "2020-06-09T23:03:39Z")
Hello, I am sure that I am facing some issues on my own, but I have some journals (OJS 3.1.2-4, 3.2.0-2), into which I am trying to edit the default text of the emails we send to reviewers and authors. The point is tha…