Workflow stages and publication statuses - problem

Software Support
1

Hi,
We have a big problem regarding the separation of workflow stages and publication statuses (OJS 3.3.0-8).
In previous versions of the system, it was possible to assign an article to an issue already in the earlier stages of editorial workflow.
Even at the early stages we could see how many articles had already been assigned to issue.

Now, if at the review or proofreading stage we want to assign an article to an issue and schedule it for publication, its status is immediately changed to Scheduled for publication and the article is placed in the archive tab. Editors who are still working on the text cannot find the article after the workflow stage. It becomes a mess.

On the other hand, if we only try to assign an article to an issue, save it, but not plan it for publication - we can see the workflow stage (Review, Proofreading), but the number of articles in the planned issue doesn`t change and we cannot check what articles are included in it.

Considering that the stages and publication statuses are two separate columns in the database, the solution could be to present the stages of workflow (Submission, Review, Proofreading, Execution, Archive) independently and publication statuses (Unscheduled, Scheduled for publication, Published, Rejected) next to them.
Scheduled for publication would change the number next to the scheduled issue and allow you to see how many articles have been assigned.
However, it would not affect the workflow status (the article could still be in the review stage)
How to solve this? Are there any changes planned in this area?
Best regards
Peter

2

Hi @karwas,

Thanks for your comments. I’m not entirely sure, but @NateWr - do you know if this might be captured as a part of his planned work: Redesign submission lists to improve submission tracking and discovery · Issue #7495 · pkp/pkp-lib · GitHub

Best regards,

Roger
PKP Team

3

On the other hand, if we only try to assign an article to an issue, save it, but not plan it for publication - we can see the workflow stage (Review, Proofreading), but the number of articles in the planned issue doesn`t change and we cannot check what articles are included in it.

The number of articles doesn’t change in the issue details, because until a submission is “scheduled for publication”, it won’t be published with the issue. Even if a submission is assigned to an issue, it won’t be published along with the issue until it is “scheduled”, to ensure that it has passed the pre-publication requirements.

If you want to find all submissions assigned to an issue, but not yet scheduled for publication, go to the Active submissions list and use the Filter By Issue filter. This was added in OJS 3.3 so you will need to be using that version or later.

4

Thanks @NateWr
It’s working
Best regards
Peter

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