dijana
March 12, 2019, 9:56am
1
Hello,
Many journals send the reminder to reviewers, e.g. three days before the review is due. This helps the reviewers to act timely if they forgot about this task.
Can this be incorporated as an option into the workflow?
Thanks,
Dijana
HI @dijana ,
What if you try negative numbers? Automatic reminder for upcoming review deadline
Regards, Primož
Ph_We
March 12, 2019, 1:13pm
3
Hi @dijana ,
AFAIK, it is implemented already: Settings → Workflow → Review → Automated Email Reminders
dijana
March 12, 2019, 1:16pm
4
Thank you @Ph_We .
Can you tell me in which version is this implemented?
Ph_We
March 12, 2019, 1:20pm
5
We have 3.1.1.4 installed now. AFAIR, it might have been there from 3.0.*. I’m not sure though.
It says this: “To activate these options, the site administrator must enable the scheduled_tasks option in the OJS configuration file. Additional server configuration may be required to support this functionality (which may not be possible on all servers), as indicated in the OJS documentation.”
dijana
March 12, 2019, 2:09pm
6
@Ph_We ,
Existing reminders are for different situations than I am explaining.
The first option reminder is for response to the invitation to review. The second option reminder is for a passed deadline of an accepted review.
I would like the third option, which allows a reminder a few days before the due date of the accepted invitation.
2 Likes
dijana
March 12, 2019, 2:11pm
7
@primozs ,
I would then lose the the reminder for the passed deadline.
Better solution is one additional optional reminder.
Hi @dijana
There is already an optional (manual) reminder which you can use as soon as a reviewer has accepted to do the review. You will see the Send Reminder link in the reviewer’s field and you can remind the reviewer before the review deadline if you want. (you can change the wording of the email in Settings/Workflow/Emails.
Maybe this is not what you meant by ‘optional’? Maybe you meant an automated reminder that is optional to use, i.e. selected or unselected in the reivew/workflow settings? (I agree it would be good to have that reminder btw!)
Best wishes,
Emma
1 Like
Yes, the idea would be for an automatic notification, instead of a manual one.
A related wish is found here:
I am not aware of anybody else working with the issue/feature. There is a lot of new stuff coming in 3.1 so PKP is definitely busy with that.
As this feature has been wished twice in the forum, I’ve reported it in the issue tracker:
opened 03:52PM - 04 Aug 17 UTC
Enhancement:3:Major
Community:2:Priority
Hosting
Some of our journals have asked for a feature where the editor can send reminder… s to authors regarding the revisions of their articles. Basically the editor would define a default time limit for revisions like with the review requests. If the author takes more time than the defined time limit to return a revision of her paper, the system will send a "gentle reminder". Also, manual reminders should be possible.
The feature has been discussed at the forum https://forum.pkp.sfu.ca/t/ojs-can-ojs-send-automatic-reminder-emails-to-authors-whose-article-still-needs-revisions/16873
There are few key questions here (probably not all of them at this point):
1. How/where should we save the data regarding:
a) how many weeks before automatic reminder (journal_settings)
b) when is the revision due (submissions, submission_settings, something totally new?)
c) when was the author reminded (submissions, submission_settings, something totally new?)
d) was the reminder automatic?
2. Should this data be saved separately for each revision request? Or should the old data (revision due, date reminded etc.) be erased when a new revision is requested?
3. Should there be a totally new database table and functions for generic reminders which could be used for both review reminders and revision reminders, and possibly some other workflow reminders as well?
4. @asmecher had a comment regarding connected with the email templates, go ahead.
dijana
March 31, 2019, 10:14am
11
Hi @fgnievinski ,
I was referring to reminder for reviewers, not for authors.
Best regards,
Dijana
The reminder for reviewers has been requested before:
Hi. Would it be possible, in OJS 2 or 3, to setup an automatic reminder that a review is almost due – like the following one:
Dear *,
As you will recall, on 20 Nov 2018, you kindly agreed to review the following manuscript:
**
According to our records you are almost reaching the deadline now, which is 01 Jan 2019.
You can access the manuscript and submit your comments online at the Journal’s website.
Your username is: **
We look forward to receiving your review.
Thanks,
-FGN.
The reminder for authors is not the same issue but is related;
it also has an open issue ticket, reason why I brought it up:
opened 03:52PM - 04 Aug 17 UTC
Enhancement:3:Major
Community:2:Priority
Hosting
Some of our journals have asked for a feature where the editor can send reminder… s to authors regarding the revisions of their articles. Basically the editor would define a default time limit for revisions like with the review requests. If the author takes more time than the defined time limit to return a revision of her paper, the system will send a "gentle reminder". Also, manual reminders should be possible.
The feature has been discussed at the forum https://forum.pkp.sfu.ca/t/ojs-can-ojs-send-automatic-reminder-emails-to-authors-whose-article-still-needs-revisions/16873
There are few key questions here (probably not all of them at this point):
1. How/where should we save the data regarding:
a) how many weeks before automatic reminder (journal_settings)
b) when is the revision due (submissions, submission_settings, something totally new?)
c) when was the author reminded (submissions, submission_settings, something totally new?)
d) was the reminder automatic?
2. Should this data be saved separately for each revision request? Or should the old data (revision due, date reminded etc.) be erased when a new revision is requested?
3. Should there be a totally new database table and functions for generic reminders which could be used for both review reminders and revision reminders, and possibly some other workflow reminders as well?
4. @asmecher had a comment regarding connected with the email templates, go ahead.
dijana
March 31, 2019, 11:32pm
13
Hi @fgnievinski ,
Great! I hope the developers will take this into consideration for one of the future OJS 3 releases.
Dijana
2 Likes