Per-Submission Option to Suppress Confirmation Emails

Feature Requests
, , ,
1

Feature Request: Per-Submission Option to Suppress Confirmation Emails for Individual Submissions on a Case-by-Case Basis

Describe the problem you would like to solve
Journal managers need to submit articles on behalf of authors (for back-issues, migrated content, content from non-OJS channels, etc.) without triggering a confirmation email to the author.

Describe the solution you’d like
Add a per-submission checkbox in the submission workflow (visible only to managers/editors) that allows them to opt out of sending the confirmation email for that specific submission. The checkbox would default to the journal’s configured setting (Settings > Workflow > Emails > New Submission) but allow override on a case-by-case basis.

Technical Details

  • When a manager/editor creates a new submission, include a checkbox: “Send confirmation email to author(s)”

  • This checkbox should only appear for submissions created by users with manager/editor roles

  • Organic author submissions would not display this checkbox and would follow the journal-wide setting

  • The setting should persist through to when the submission is finalized

Who is asking for this feature?
Journal Managers / Journal Administrators. Library Publishing Coalition member organization.

2

Hi @ej2432,

Are you able to differentiate this from what the QuickSubmit plugin already does: https://docs.pkp.sfu.ca/quicksubmit/en/ ?

-Roger
PKP Team

3

Thanks for your reply, @rcgillis. My specific use-case is for when journal managers complete incomplete submissions on behalf of authors, for the purpose of cleaning up the submissions queue and declining incomplete submissions. Does that help clarify?

4

Hi @ej2432,

Okay, thanks for clarifying.

Could you please edit your first post to follow this template that we use for our feature requests? You have many of the same elements there, it just needs to be adjusted to match this structure.

Describe the problem you would like to solve
Example: Our editors need a way to […]

Describe the solution you’d like
Tell us how you would like this problem to be solved.

Who is asking for this feature?
Tell us what kind of users are requesting this feature. Example: Journal Editors, Journal Administrators, Technical Support, Authors, Reviewers, etc.

Additional information
Add any other information or screenshots about the feature request here.

You can use this post as a reference.

Thank you,

Roger
PKP Team

5

all set! Thanks, @rcgillis