How to revert a Review Submitted state?

luizborges · March 10, 2023, 12:19pm

The editor in one of our journals clicked Confirm in the Review Details and now this review is set as Completed. If I try to Revert Decision I can get to Review Submitted, which is definitely not the case, as nothing was submitted.

The reviewer in question was Overdue, is there a way to revert this “review submitted” state?
Also, I’ve found an Issue related to that possible mistake when clicking Confirm that hasn’t been updated in a while: Review Detail Confirmation button · Issue #6353 · pkp/pkp-lib · GitHub

rcgillis · March 10, 2023, 6:48pm

Hi @luizborges,

Thanks for your post. Would you mind indicating which version of OJS you’re using?

Also, I wanted to note this issue as well: Allow a review round to be canceled after it has been created · Issue #3585 · pkp/pkp-lib · GitHub - there will be some forthcoming changes in OJS 3.4 in the ability to revert reviews. I’m not totally sure how it will relate to your particular use case though.

-Roger
PKP Team

luizborges · March 10, 2023, 7:02pm

Hello Roger,
I’m on 3.3.0.13.

I’ve found this other issue and although related I’m not sure it is the same issue I’m having.

What I described, is that if I just click on Confirm in the Review Details, it finishes this review and there is nothing I can do to revert back, and since the reviewer was already assigned to it, they cannot finish their review now.

The Review is now set as Complete, and Revert Decisition just mark it as “Submitted”, even though nothing was actually submitted.

luizborges · March 23, 2023, 4:09pm

@rcgillis any follow up on this issue?

asmecher · March 23, 2023, 4:35pm

Hi @luizborges,

Have a look at this issue:

github.com/pkp/pkp-lib

Allow editors other than the assigned editor to confirm a review and thank the reviewer

opened 04:47PM - 26 Nov 21 UTC

closed 02:05AM - 14 Feb 23 UTC

amandastevens

Hosting Bug:1:Low

After a review has been submitted in OJS 3.X, a link appears to "Read Review." …After the assigned editor reads the review they can click "Confirm" and then the "Read Review" link is replaced with a link to "Thank Reviewer." However, if another editor or journal manager who is not the assigned editor reads the review and clicks "Confirm," OJS does not consider the review as having been read and the link to "Read Review" continues to show. "Thank Reviewer" does not become available. I imagine this is done so that an assigned editor can keep track what work needs to be done on a submission, but it often causes confusion in users who don't understand why their actions as editors and journal managers do not count. There are a number of posts on the Forum about this (see below). They could be bugs in the individual installations, but the fact that none have been resolved suggests they simply don't understand this feature or it isn't working in an intuitive way. The number of posts about this suggest that often other editors and journal managers read reviews and want to confirm them and thank reviewers, so it would be great if this was possible, or at least that the need for an assigned editor to do it was made clear in the interface. A PKP Publishing Services hosted client requested this as well. https://forum.pkp.sfu.ca/t/thank-reviewer-link-doesnt-appear-in-ojs-3-1-0-1/38709 https://forum.pkp.sfu.ca/t/email-reviewer-error-review-ack/66812 https://forum.pkp.sfu.ca/t/option-thank-reviewer-ojs-3-0-2/40909 https://forum.pkp.sfu.ca/t/unable-to-confirm-a-review/51656 https://forum.pkp.sfu.ca/t/as-an-editor-journal-manager-i-cannot-confirm-the-reviewers-review/35374

At a glance, I think it’ll resolve the problem you’ve identified, although indirectly. This has already been implemented for the forthcoming 3.4.0 release – watch for an announcement very soon about community testing opportunities.

Regards,
Alec Smecher
Public Knowledge Project Team

luizborges · March 23, 2023, 5:00pm

@asmecher, I’ve read through the issue but I’m not sure it is does what I need (revert a misclicked “Confirm” in the windows). Also, since there are many commits and my installation is not tied to github, I would have to manually patch each of the commits, something that is prone to create some hidden bug somewhere.

What I was able to do was change setting the Confirmation Date to NULL on review_assignments table, this allowed me to fill the review again, but created some bad trail (the log isn’t reverted and the review is still set as unconsidered=2, due to the redundancy in the way the review is recorded in the database). It worked, but was clunky and I just hope it doesn’t break anything in the future.

I won’t be able to test much of the 3.4 beyond basic funcionality, but I’m eager to see it in production.

asmecher · March 23, 2023, 5:12pm

Hi @luizborges,

I actually wouldn’t recommend trying to back-port the changes to 3.3.0; there has been a lot of infrastructural work done on the main branch and that would make it tricky.

The work I was thinking of is related to the “considered” states that a review can have; these have been expanded with 3.4.0 and the review’s movement between states has been clarified. I don’t recall the details well but I believe it may address your situation as well.

Meanwhile your work-around of resetting the state in the database should hold you for the moment, even though it’s not ideal!

Thanks,
Alec Smecher
Public Knowledge Project Team

rcgillis · October 22, 2023, 11:00am

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