Email to Co-Authors

Software Support
1

Dear Team,
I am emailing the authors and co-authors regarding the retraction of the manuscript from the Author. Is there any way I can email the co-authors too? I cannot find CC or BCC options in the discussion section or Notify option.
Regards
Farah

2

Hi @Farah_Khalid,

Can you please indicate which version of OJS you’re using (e.g. 3.3.0-13) - this will help others in knowing how to guide you effectively. Also: is the submission already within OJS, and you are looking to associate the email with the submission within OJS?

-Roger
PKP Team

4

Hi there I am using OJS 3

5

Hi @Farah_Khalid,

Yes - but what specific version (as I’ve noted above) - and what stage of publication is the retratced publication in?

-Roger
PKP Team

6

Hi there
The version is 3.3.0.5. Also, it was retracted during the first step. The Author didn’t bother to reply to my emails for first-time revisions when I contacted him through his mobile number, he replied that he had submitted to another journal. My Editor has assigned me to email his Co-authors as well to let them know this procedure is unethical.
Regards
Farah

7

Hi @Farah_Khalid,

Thanks for clarifying. I’m afraid the BCC/CC options only exist in OJS 3.4: https://docs.pkp.sfu.ca/learning-ojs/en/about-ojs#workflow - so you’d have to upgrade to take advantage of that. A workaround may be to do a discussion and add the co-authors as participants, but unfortunately, CC/BCC options are not available in 3.3.

-Roger
PKP Team

8

Thanks for your response. Can you guide me regarding the discussion section process? If the Author has not registered them to OJS can I still add them?

9

Hi @Farah_Khalid,

This is outlined in our documentation here: https://docs.pkp.sfu.ca/learning-ojs/3.3/en/editorial-workflow#submission-record

Unfortunately, if the co-authors are not registered in OJS, there is not the ability to include them like there is in 3.4.

-Roger
PKP Team

10

Thank you for your help. Also, can you let me know if I would like to upgrade would have some fee?

11

Hi @Farah_Khalid,

No - it is free to upgrade versions - OJS is free and open source software. You will, however, want to discuss the upgrade with your hosting provider and determine any requirements there.

-Roger
PKP Team