We occasionally work with different guest editors on a one-time basis, who work with the editorial team on selected topics, especially during the submission and review phase. In our OJS workflow, we include them as “Guest Editors,” a new role we have created, which is based on the “Section Editor” role. For editorial work, this role fits perfectly, especially sind they can only recommend editorial decisions. The only problem is that the guest editors now receive the monthly journal health report by mail, which contains internal editorial information that should not actually be given to outsiders.
My questions are therefore:
Is there a more appropriate role than “Section Editor” for our needs?
Or alternatively, is there a way to stop the journal health report from being sent out each month, only for our custom role “Guest editor”?
I am not sure about solving this issue using roles, but what you can do is change notifications of each of the ‘guest’ editors you have and exclude statistics notifications:
Hi! This is also how we deal with the issue, but it is something of a hassle when we have a larger number of guest editors, not to mention the risk of forgetting to do so. I wish there were a way to set this option in advance for the role.
[Aside: if any of the OJS designers are listening: nobody wants to get these kinds of emails, so I don’t think they should be the default for anyone except journal editors/managers who might really need to keep on top of things. In addition, we may be unique in this, but the statistics automatically provided are generally uninformative and we have to keep an external spreadsheet so that we can get genuinely helpful and accurate statistics, e.g. separating submissions by sections, quick access to submission dates, ignoring double submissions, etc. So even to us, these notifications are nothing but an annoyance and I have personally turned them off as editor-in-chief.]
Question: If we created a new role, like “Special Issue Editor” and set the permissions to (e.g.) “Assistant” or “Reviewer” level, but then manually enabled the relevant permission areas, would this make the default emails not include health reports for this role?
