Auto Enrolment of Users in all journals within an OJS

[1amrahulranjan]

Hi Everyone,

I have a publication setup in OJS 3.4.0.7 at journal.thelawbrigade.com. There are 12 journals in this setup and is managed centrally by a shared editorial team since it is a law journal and expertise are same across different areas of law.

Now we have already enrolled the journal managers, editors and reviewers manually across multiple journals using “Users & Roles => Users => Search and select “Include users with no roles in this journal => Add user to the journal.” This is a manual process but since the number of journal managers, editors and reviewers are limited, it is easy to do this.

The Problem

The problem I am facing is with the enrolment of contributors (authors, readers, etc.). So what happens is Person 1 with email address person1@email.com registers as a contributor in Journal 1. He can submit an article in Journal 1. But when we goes to Journal 2 to register and submit an article. It says that person1@email.com or userid1 is already registered. Now this person has to register again using a different email address.

Temporary Solution & Potential Problem

Temporarily, we can and we do enrol this contributor to all other journals using “Users & Roles” but this is:

1. a manual process and hectic too.
2. The number of contributors is huge and we cannot do this for all of them.

Solution I am looking for is:

Is there a way we can make this process automatic? Can we modify the OJS code so that whenever a new user (any role) registers:

1. it automatically gets enrolled in all the journals?
2. or, the registration page gives them a choice to select the journals they want to register in?
3. or, is there a way they can register in all or selected journals by themselves?

Please help me with this. I am not a programmer but have some basic knowledge of OJS and if anyone can guide me in detail, I can do it myself also.

Thank you in advance.

[asmecher]

Hi @1amrahulranjan,

If a user is already registered in one journal in the installation (e.g. as Author, Reviewer, or Reader), they can self-enroll in other journals by navigating to that journal and navigating to the “Roles” tab on their profile page. (Alternately, for authors, they can just start a new submission in the second journal and they’ll automatically be granted an author role.)

In a multi-journal environment there will be a “Register with other journals” control on the Roles tab that they can use to control all of these enrollments in one place.

Regards,
Alec Smecher
Public Knowledge Project Team