# Publishing Practices **URL:** https://forum.pkp.sfu.ca/c/publishing-practice/24.md [Latest](https://forum.pkp.sfu.ca/latest.md) · [Categories](https://forum.pkp.sfu.ca/categories.md) · [Tags](https://forum.pkp.sfu.ca/tags.md) --- ## [About the Publishing Practices category](https://forum.pkp.sfu.ca/t/about-the-publishing-practices-category/61401)
**Author:** [@pmangahis](https://forum.pkp.sfu.ca/u/pmangahis)\ **Replies:** 0\ **Last updated:** [June 25, 2020, 4:29pm UTC](https://forum.pkp.sfu.ca/t/about-the-publishing-practices-category/61401 "2020-06-25T16:29:47Z")
Wondering about workflow, editorial standards, or journal management? Scholarly publishing topics live here. --- ## [Article Production](https://forum.pkp.sfu.ca/t/article-production/71269)
**Author:** [@Afedu](https://forum.pkp.sfu.ca/u/Afedu)\ **Replies:** 4\ **Last updated:** [September 22, 2026, 10:50am UTC](https://forum.pkp.sfu.ca/t/article-production/71269 "2026-09-22T10:50:50Z")
Hi, We have started accepting articles for publication in our journal. We have little knowledge in article production (PDF, HTML, etc…). I started to look for some services but the fees are ridiculously high (e.g. $50 p… --- ## [Request for Guidance on Evaluating Feasibility of a New OJS Based Journal](https://forum.pkp.sfu.ca/t/request-for-guidance-on-evaluating-feasibility-of-a-new-ojs-based-journal/98673)
**Author:** [@lanean](https://forum.pkp.sfu.ca/u/lanean)\ **Replies:** 2\ **Last updated:** [August 21, 2026, 8:56pm UTC](https://forum.pkp.sfu.ca/t/request-for-guidance-on-evaluating-feasibility-of-a-new-ojs-based-journal/98673 "2026-08-21T20:56:44Z")
Dear PKP Team, My name is Lane, and I am assisting a periodontist, Dr. Dennis Szymaitis, who has spent many years developing a novel, non‑surgical periodontal treatment supported by extensive clinical documentation. Aft… --- ## [Questions the OJS 3.5 Editor Dashboard cannot answer: A short community survey](https://forum.pkp.sfu.ca/t/questions-the-ojs-3-5-editor-dashboard-cannot-answer-a-short-community-survey/98667)
**Author:** [@ronste1](https://forum.pkp.sfu.ca/u/ronste1)\ **Replies:** 5\ **Last updated:** [August 19, 2026, 1:33pm UTC](https://forum.pkp.sfu.ca/t/questions-the-ojs-3-5-editor-dashboard-cannot-answer-a-short-community-survey/98667 "2026-08-19T13:33:57Z")
Dear OJS Community, since starting to work with OJS 3.5 (from an admin/support point of view) I continue to stumble upon questions I have the OJS 3.5 Editor Dashboard cannot answer directly in its current state. For ex… --- ## [Archiving A Journal](https://forum.pkp.sfu.ca/t/archiving-a-journal/98655)
**Author:** [@alisdairmacrae](https://forum.pkp.sfu.ca/u/alisdairmacrae)\ **Replies:** 4\ **Last updated:** [August 17, 2026, 1:45pm UTC](https://forum.pkp.sfu.ca/t/archiving-a-journal/98655 "2026-08-17T13:45:26Z")
Hello, We are using OJS 3.3.0.2.1 hosted by Scholars Portal and are looking archive some of our inactive journals. Scholars Portal has been very accommodating, and we have moved the contents of one of our journals over … --- ## [Manuscripts Awaiting Revision](https://forum.pkp.sfu.ca/t/manuscripts-awaiting-revision/98530)
**Author:** [@Mohsen\_Aarabi](https://forum.pkp.sfu.ca/u/Mohsen_Aarabi)\ **Replies:** 1\ **Last updated:** [July 14, 2026, 7:53pm UTC](https://forum.pkp.sfu.ca/t/manuscripts-awaiting-revision/98530 "2026-07-14T19:53:09Z")
Hello, I would like to know where I can find the list of “Manuscripts Awaiting Revision” in OJS 3.5. Could someone please let me know which menu or page displays all manuscripts that are currently awaiting revision fro… --- ## [Anonymisation author's data](https://forum.pkp.sfu.ca/t/anonymisation-authors-data/98488)
**Author:** [@enazaruk](https://forum.pkp.sfu.ca/u/enazaruk)\ **Replies:** 3\ **Last updated:** [July 6, 2026, 12:23pm UTC](https://forum.pkp.sfu.ca/t/anonymisation-authors-data/98488 "2026-07-06T12:23:09Z")
Hello PKP Team, I have a question about OJS 3.5. Is it possible in this version to anonymise the author in front of a session or guest editor? I mean situations where the journal manager or main editor wants to hide the… --- ## [PKP Preservation Network right to use aggregated content](https://forum.pkp.sfu.ca/t/pkp-preservation-network-right-to-use-aggregated-content/98480)
**Author:** [@spppaperview](https://forum.pkp.sfu.ca/u/spppaperview)\ **Replies:** 1\ **Last updated:** [July 3, 2026, 2:31pm UTC](https://forum.pkp.sfu.ca/t/pkp-preservation-network-right-to-use-aggregated-content/98480 "2026-07-03T14:31:02Z")
Hello, in the PKP PN plugin, users are asked to agree to the condition “PKP reserves the right to use the aggregated content in the PKP-PLN for research and reporting purposes and will adhere to the norms of standard res… --- ## [Using Quarto to streamline workflow and increase reproducibility](https://forum.pkp.sfu.ca/t/using-quarto-to-streamline-workflow-and-increase-reproducibility/86084)
**Author:** [@gunthermaier](https://forum.pkp.sfu.ca/u/gunthermaier)\ **Replies:** 6\ **Last updated:** [May 2, 2026, 4:58am UTC](https://forum.pkp.sfu.ca/t/using-quarto-to-streamline-workflow-and-increase-reproducibility/86084 "2026-05-02T04:58:39Z")
I am surprised that the search function of the forum does not find any mentioning of Quarto (https://quarto.org). After some investigation and trying things out, it seems to me that Quarto is an important development for… --- ## [Duplicate without user-selected canonical – OJS indexing issue (Google Search Console)](https://forum.pkp.sfu.ca/t/duplicate-without-user-selected-canonical-ojs-indexing-issue-google-search-console/97978)
**Author:** [@serunjogid](https://forum.pkp.sfu.ca/u/serunjogid)\ **Replies:** 6\ **Last updated:** [April 15, 2026, 7:58am UTC](https://forum.pkp.sfu.ca/t/duplicate-without-user-selected-canonical-ojs-indexing-issue-google-search-console/97978 "2026-04-15T07:58:23Z")
Hello everyone, I am currently experiencing a site-level indexing issue with my OJS journal website. In Google Search Console, I keep receiving the error: “Duplicate without user-selected canonical” Google attempted t… --- ## [Submission loading problem](https://forum.pkp.sfu.ca/t/submission-loading-problem/98104)
**Author:** [@Alibek](https://forum.pkp.sfu.ca/u/Alibek)\ **Replies:** 1\ **Last updated:** [April 9, 2026, 10:38am UTC](https://forum.pkp.sfu.ca/t/submission-loading-problem/98104 "2026-04-09T10:38:42Z")
\\ Hello. The article submitted by the user is not showing up in the submission and loading is not finished. Please help. --- ## [Metadata practices: Coverage metadata](https://forum.pkp.sfu.ca/t/metadata-practices-coverage-metadata/97970)
**Author:** [@mannemark](https://forum.pkp.sfu.ca/u/mannemark)\ **Replies:** 0\ **Last updated:** [March 20, 2026, 2:31pm UTC](https://forum.pkp.sfu.ca/t/metadata-practices-coverage-metadata/97970 "2026-03-20T14:31:33Z")
Hello, I am curious if anyone has any experience with the coverage metadata. One of our international journals have started adding data about the geographical scope of each article, but apparently the coverage metadata … --- ## [Submission Checklist Viewable to Editors](https://forum.pkp.sfu.ca/t/submission-checklist-viewable-to-editors/97815)
**Author:** [@hxo82](https://forum.pkp.sfu.ca/u/hxo82)\ **Replies:** 1\ **Last updated:** [February 17, 2026, 3:14pm UTC](https://forum.pkp.sfu.ca/t/submission-checklist-viewable-to-editors/97815 "2026-02-17T15:14:50Z")
Hello, We have the submission checklist active upon making a new submission; however, is there a place that it is viewable from the workflow side to see what/if the authors actually went through and ticked the boxes? We… --- ## [Deleting submission](https://forum.pkp.sfu.ca/t/deleting-submission/97593)
**Author:** [@ToneFL](https://forum.pkp.sfu.ca/u/ToneFL)\ **Replies:** 9\ **Last updated:** [February 11, 2026, 2:49pm UTC](https://forum.pkp.sfu.ca/t/deleting-submission/97593 "2026-02-11T14:49:32Z")
Hi, I have quite recently taken over as journal manager for the journals we publish at our institution and I am trying to find out about deleting submission. I believe I remember from a while ago that there was an opti… --- ## [Continuous Publishing with OJS3.4](https://forum.pkp.sfu.ca/t/continuous-publishing-with-ojs3-4/97653)
**Author:** [@BNath12](https://forum.pkp.sfu.ca/u/BNath12)\ **Replies:** 1\ **Last updated:** [January 23, 2026, 1:18pm UTC](https://forum.pkp.sfu.ca/t/continuous-publishing-with-ojs3-4/97653 "2026-01-23T13:18:27Z")
I am using OJS/PKP 3.4 and planning to implement Continuous Publishing / Early View based on the following documentation: https://docs.pkp.sfu.ca/learning-ojs/3.4/en/production-publication#continuous-publishing–early-vi… --- ## [Is it possible to change the publication type from article to conference paper e.g. in the OAI metadata or for export to ORCID?](https://forum.pkp.sfu.ca/t/is-it-possible-to-change-the-publication-type-from-article-to-conference-paper-e-g-in-the-oai-metadata-or-for-export-to-orcid/97664)
**Author:** [@bibliothekswelt](https://forum.pkp.sfu.ca/u/bibliothekswelt)\ **Replies:** 2\ **Last updated:** [January 13, 2026, 9:50pm UTC](https://forum.pkp.sfu.ca/t/is-it-possible-to-change-the-publication-type-from-article-to-conference-paper-e-g-in-the-oai-metadata-or-for-export-to-orcid/97664 "2026-01-13T21:50:46Z")
In OJS 3.3, the publication type is always “journal article”. In the OAI metadata, the line \info-eu-repo/semantics/article\ is always present. When you push a record to your ORCID profile, the publication is… --- ## [After 3.4 users respond more to discussions by email](https://forum.pkp.sfu.ca/t/after-3-4-users-respond-more-to-discussions-by-email/97558)
**Author:** [@ajnyga](https://forum.pkp.sfu.ca/u/ajnyga)\ **Replies:** 8\ **Last updated:** [December 31, 2025, 10:45am UTC](https://forum.pkp.sfu.ca/t/after-3-4-users-respond-more-to-discussions-by-email/97558 "2025-12-31T10:45:55Z")
Hi Community! I am hosting an OJS site with multiple journals. After upgrading to OJS 3.4 I have received several support tickets from my editors saying that users have started to respond to discussion notification ema… --- ## [PDFs and HTML files? (Version 3.3](https://forum.pkp.sfu.ca/t/pdfs-and-html-files-version-3-3/87485)
**Author:** [@PKP\_Tam](https://forum.pkp.sfu.ca/u/PKP_Tam)\ **Replies:** 3\ **Last updated:** [December 27, 2025, 12:45pm UTC](https://forum.pkp.sfu.ca/t/pdfs-and-html-files-version-3-3/87485 "2025-12-27T12:45:04Z")
I’ve been asked about file types from an editor. They ask: “In your technical expertise, would it be worthwhile to update our older articles which are only PDF to include an HTML version, as a way to attract more visibi… --- ## [How can author ask for a waiver for fees during submission?](https://forum.pkp.sfu.ca/t/how-can-author-ask-for-a-waiver-for-fees-during-submission/97473)
**Author:** [@Enzo](https://forum.pkp.sfu.ca/u/Enzo)\ **Replies:** 3\ **Last updated:** [November 27, 2025, 12:09pm UTC](https://forum.pkp.sfu.ca/t/how-can-author-ask-for-a-waiver-for-fees-during-submission/97473 "2025-11-27T12:09:10Z")
Hi, we have OJS 3.4.0. According to PKP docs (https://docs.pkp.sfu.ca/learning-ojs/3.4/en/subscriptions), in subscription management workflow the Editor can request a publication fee or accept a waiver for fees. In wh… --- ## [Invitation for roles Issue](https://forum.pkp.sfu.ca/t/invitation-for-roles-issue/97303)
**Author:** [@Fenibo1478](https://forum.pkp.sfu.ca/u/Fenibo1478)\ **Replies:** 1\ **Last updated:** [October 28, 2025, 7:59am UTC](https://forum.pkp.sfu.ca/t/invitation-for-roles-issue/97303 "2025-10-28T07:59:16Z")
Invitation for roles Issue --- ## [Uploading Fonts as 'Additional Files' for HTML Galleys (CSS)](https://forum.pkp.sfu.ca/t/uploading-fonts-as-additional-files-for-html-galleys-css/97302)
**Author:** [@only-a-studio](https://forum.pkp.sfu.ca/u/only-a-studio)\ **Replies:** 0\ **Last updated:** [October 28, 2025, 3:59am UTC](https://forum.pkp.sfu.ca/t/uploading-fonts-as-additional-files-for-html-galleys-css/97302 "2025-10-28T03:59:24Z")
I’m having trouble getting custom fonts to load in HTML galleys. Uploading them as Additional Files and referencing them in the CSS doesn’t work, even though the paths are correct locally. I also tried placing them in th… --- ## [Triple-Anonymous Peer Review](https://forum.pkp.sfu.ca/t/triple-anonymous-peer-review/97215)
**Author:** [@rebeccauoe](https://forum.pkp.sfu.ca/u/rebeccauoe)\ **Replies:** 2\ **Last updated:** [October 14, 2025, 9:43am UTC](https://forum.pkp.sfu.ca/t/triple-anonymous-peer-review/97215 "2025-10-14T09:43:10Z")
Hi everyone, I know there was some discussion in the past about triple-anonymous peer review (Can the OJS interface be used to set up triple-blind review? - Feature Requests - PKP Community Forum), but I’m wondering if … --- ## [Conference procedings with many volumes should be set up as issues or journals?](https://forum.pkp.sfu.ca/t/conference-procedings-with-many-volumes-should-be-set-up-as-issues-or-journals/97043)
**Author:** [@michalc](https://forum.pkp.sfu.ca/u/michalc)\ **Replies:** 4\ **Last updated:** [September 12, 2025, 12:13pm UTC](https://forum.pkp.sfu.ca/t/conference-procedings-with-many-volumes-should-be-set-up-as-issues-or-journals/97043 "2025-09-12T12:13:02Z")
Hello, I would like to ask about the best practice for publishing conference proceedings with many volumes, i.e., when the conference is held biannually. I created one journal intending to use ISSUE for particular volu… --- ## [Nanopublication](https://forum.pkp.sfu.ca/t/nanopublication/97046)
**Author:** [@Miguel\_Oliveira\_Jr](https://forum.pkp.sfu.ca/u/Miguel_Oliveira_Jr)\ **Replies:** 0\ **Last updated:** [September 10, 2025, 6:42pm UTC](https://forum.pkp.sfu.ca/t/nanopublication/97046 "2025-09-10T18:42:00Z")
Hello, Does anyone know if it’s possible to publish nanopublication in OJS? --- ## [Reassigning submissions in bulk](https://forum.pkp.sfu.ca/t/reassigning-submissions-in-bulk/96285)
**Author:** [@katesheridan](https://forum.pkp.sfu.ca/u/katesheridan)\ **Replies:** 0\ **Last updated:** [June 30, 2025, 8:01pm UTC](https://forum.pkp.sfu.ca/t/reassigning-submissions-in-bulk/96285 "2025-06-30T20:01:59Z")
Hi folks, Wondering if anyone has any suggestions for ways to manage workflows when editorial boards are going through transitions. For example, say a section editor will be going on parental leave for a few months. Is… --- ## [412 error when editing "Privacy Statement"](https://forum.pkp.sfu.ca/t/412-error-when-editing-privacy-statement/95643)
**Author:** [@Mk2000](https://forum.pkp.sfu.ca/u/Mk2000)\ **Replies:** 2\ **Last updated:** [May 5, 2025, 8:15am UTC](https://forum.pkp.sfu.ca/t/412-error-when-editing-privacy-statement/95643 "2025-05-05T08:15:56Z")
Open journal systems version: 3.4.0.8 Operating system: Linux PHP version: 8.0.30 Server: Apache Database: MySQL 8.0.30 Browser: Brave 1.77.95 and Mozilla Firefox Dear PKP Community, I am trying to edit the “Priva… --- ## [Source caching and searching for quickSubmit documents?](https://forum.pkp.sfu.ca/t/source-caching-and-searching-for-quicksubmit-documents/95687)
**Author:** [@guthrie](https://forum.pkp.sfu.ca/u/guthrie)\ **Replies:** 3\ **Last updated:** [April 30, 2025, 10:04pm UTC](https://forum.pkp.sfu.ca/t/source-caching-and-searching-for-quicksubmit-documents/95687 "2025-04-30T22:04:53Z")
We have a number of documents that we cannot post complete source because we lack legal copyright permissions for them (we have previously published in printed format), so we are instead publishing an abstract and an acc… --- ## [Inquiry About Metrics Display Compliance with DOAJ Policies](https://forum.pkp.sfu.ca/t/inquiry-about-metrics-display-compliance-with-doaj-policies/94524)
**Author:** [@IJELLH](https://forum.pkp.sfu.ca/u/IJELLH)\ **Replies:** 6\ **Last updated:** [March 31, 2025, 9:40am UTC](https://forum.pkp.sfu.ca/t/inquiry-about-metrics-display-compliance-with-doaj-policies/94524 "2025-03-31T09:40:37Z")
I have a question regarding DOAJ’s stated policy on metrics, which is as follows: “DOAJ does not approve of using Impact Factors or ranking metrics. However, journals may display the Journal Impact Factor calculated by … --- ## [DOI and multiple installations \[OJS 3.4\]](https://forum.pkp.sfu.ca/t/doi-and-multiple-installations-ojs-3-4/94939)
**Author:** [@ohilbig01](https://forum.pkp.sfu.ca/u/ohilbig01)\ **Replies:** 3\ **Last updated:** [February 18, 2025, 3:14pm UTC](https://forum.pkp.sfu.ca/t/doi-and-multiple-installations-ojs-3-4/94939 "2025-02-18T15:14:21Z")
Hi, since OJS 3.4 the “unique eight-character suffix” is available for automatic DOI assignment. What happens if I use the same prefix in several OJS instances? Is the uniqueness of the suffix then still guaranteed? Or … --- ## [Subscription Access Issue for Year-Based Content](https://forum.pkp.sfu.ca/t/subscription-access-issue-for-year-based-content/94653)
**Author:** [@ischolar](https://forum.pkp.sfu.ca/u/ischolar)\ **Replies:** 2\ **Last updated:** [January 23, 2025, 12:12pm UTC](https://forum.pkp.sfu.ca/t/subscription-access-issue-for-year-based-content/94653 "2025-01-23T12:12:34Z")
Hi, We are encountering an issue with subscription access. For a year-based subscription, the goal is to limit access to content published within that specific year. For example, if an individual or institution subscrib… [Next page](https://forum.pkp.sfu.ca/c/publishing-practice/24.md?page=1)